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To use version management in Calc:
1) Choose File > Versions. The Versions dialog opens.
Figure 301: Version management dialog
2) Click the Save New Version button to save a new version.
3) A dialog opens where you can enter comments about this version.
Figure 302: Version comment dialog
4) After you enter your comment and click OK, the new version is included in the
version list.
Figure 303: Updated version list
296 OpenOffice.org 3.3 Calc Guide
- OpenOffice.org 3.3 1
- Calc Guide 1
- Copyright 2
- Contents 3
- Note for Mac users 8
- Chapter 1 9
- Introducing Calc 9
- What is Calc? 10
- Parts of the main Calc window 10
- Title bar 11
- Menu bar 11
- Toolbars 12
- Moving toolbars 13
- Formatting toolbar 14
- Formula Bar 15
- Right-click (context) menus 16
- Individual cells 16
- Sheet tabs 16
- Status bar 17
- Starting new spreadsheets 18
- • Press the Control+N keys 19
- Opening existing spreadsheets 20
- Opening CSV files 21
- Saving spreadsheets 22
- Password protection 24
- Going to a particular cell 26
- Moving from cell to cell 26
- Moving from sheet to sheet 28
- Selecting cells 29
- Selecting columns and rows 30
- Selecting sheets 31
- Working with columns and rows 32
- Working with sheets 33
- Viewing Calc 34
- Freezing rows and columns 35
- Splitting the screen 36
- Split screen bar 37
- Using document properties 40
- Chapter 2 43
- Entering, Editing, and 43
- Formatting Data 43
- Entering dates and times 45
- Entering special characters 45
- Speeding up data entry 46
- Using a fill series 47
- Defining a fill series 48
- Using selection lists 49
- Validating cell contents 50
- Editing data 52
- Formatting data 53
- Using manual line breaks 54
- Formatting numbers 55
- Formatting the font 56
- Choosing font effects 56
- Formatting the cell borders 58
- In each 58
- Defining a new AutoFormat 59
- Using conditional formatting 60
- Hiding and showing data 61
- Outline group controls 62
- Sorting records 63
- Finding and replacing in Calc 65
- Finding and replacing text 67
- Chapter 3 69
- Creating Charts and 69
- Creating a chart 70
- Choosing a chart type 72
- Selecting data series 73
- Editing charts 74
- Data labels 76
- Trend lines 77
- Mean value lines 78
- Y error bars 78
- Formatting charts 79
- Moving chart elements 80
- Formatting 3D charts 82
- Appearance 83
- Illumination 84
- Formatting the chart elements 85
- Formating data labels 86
- Hierarchical axis labels 86
- Resizing and moving the chart 88
- Gallery of chart types 89
- Pie charts 90
- Donut charts 91
- Area charts 92
- Line charts 93
- Scatter or XY charts 93
- Bubble charts 94
- Net charts 95
- Stock charts 96
- Column and line charts 97
- Chapter 4 98
- Using Styles and 98
- Templates in Calc 98
- What is a template? 99
- What are styles? 99
- Types of styles in Calc 99
- Accessing styles 100
- Applying cell styles 101
- Applying page styles 102
- Modifying styles 103
- Cell style options 104
- Page style options 105
- Creating new (custom) styles 106
- Copying and moving styles 107
- Deleting styles 109
- Creating a template 110
- Editing a template 111
- Caution 112
- Setting a default template 113
- Organizing templates 115
- Importing a template 116
- Exporting a template 116
- Chapter 5 117
- Using Graphics in Calc 117
- Graphics in Calc 118
- Adding graphics (images) 118
- Drag and drop 119
- Linking an image file 120
- Modifying images 123
- Icon Name Behavior 124
- Choosing a graphics mode 125
- Using graphic filters 125
- Adjusting colors 126
- Setting transparency 126
- Cropping pictures 126
- Resizing an image 128
- Rotating a picture 128
- Position and Size 129
- Original Size 129
- Description 129
- Using Calc’s drawing tools 130
- Positioning graphics 133
- Arranging graphics 134
- Anchoring graphics 135
- Creating an image map 136
- Chapter 6 138
- Printing, Exporting, and 138
- E-mailing 138
- Quick printing 139
- Controlling printing 139
- Selecting sheets to print 141
- Using print ranges 142
- Removing a print range 143
- Editing a print range 143
- Defining a custom print range 144
- Page breaks 145
- Inserting a page break 146
- Deleting a page break 146
- Headers and footers 148
- Header or footer appearance 149
- Exporting to PDF 151
- Exporting to XHTML 157
- Saving as Web pages (HTML) 157
- E-mailing spreadsheets 157
- Digital signing of documents 157
- Removing personal data 158
- Chapter 7 159
- Using Formulas and 159
- Functions 159
- Introduction 160
- Setting up a spreadsheet 160
- Creating formulas 161
- Operator types 163
- Arithmetic operators 164
- Comparative operators 164
- Text operators 164
- Reference operators 166
- Range operator 167
- Intersection operator 168
- Relative referencing 169
- Absolute referencing 170
- Order of calculation 171
- Calculations linking sheets 172
- Understanding functions 175
- Nested functions 177
- Function Wizard 178
- + vt - ½at 180
- Finding and fixing errors 182
- Examples of common errors 183
- The Detective 184
- Color coding for input 184
- Examples of functions 187
- Simple statistics 188
- Rounding off numbers 189
- Advanced functions 192
- Chapter 8 193
- Using the DataPilot 193
- Advantages 198
- Example 2: Timekeeping 201
- Solution 203
- Differences and advantages 207
- Figure 188: Import settings 209
- Figure 189: Raw data in Calc 209
- Solution with the DataPilot 210
- DataPilot functions in detail 214
- Data source 215
- The DataPilot dialog 216
- More options 217
- Data fields 219
- Row and column fields 221
- Page fields 224
- Start the dialog 224
- Grouping rows or columns 224
- (Number of Days) as 7 226
- Sorting the result 228
- Drilling (showing details) 230
- Filtering 231
- Multiple data fields 232
- Function GETPIVOTDATA 236
- First syntax variation 238
- =GETPIVOTDATA("sales 238
- Second syntax variation 238
- Chapter 9 240
- Data Analysis 240
- Consolidating data 241
- Creating subtotals 243
- Using “what if” scenarios 245
- Settings 246
- Changing scenarios 246
- Changing scenario properties 247
- Changing scenario cell values 247
- Tracking values in scenarios 248
- Using other “what if” tools 249
- Chapter 9 Data Analysis 251 251
- Chapter 9 Data Analysis 253 253
- Goal Seek example 254
- Chapter 9 Data Analysis 255 255
- Using the Solver 256
- Chapter 9 Data Analysis 257 257
- Chapter 10 259
- Linking Calc Data 259
- Why use multiple sheets? 260
- Setting up multiple sheets 260
- Inserting new sheets 261
- Hyperlinks and URLs 267
- Creating hyperlinks 268
- Linking to external data 270
- Using the Navigator 271
- Viewing data sources 276
- Editing data sources 276
- . Once in 277
- Embedding spreadsheets 278
- Other OLE objects 279
- Non-linked OLE object 280
- Dynamic Data Exchange (DDE) 281
- DDE link in Writer 282
- Chapter 11 283
- Sharing and Reviewing 283
- Documents 283
- Opening a shared spreadsheet 285
- Saving a shared spreadsheet 285
- Recording changes 286
- Recording changes (tutorial) 287
- Adding comments to changes 288
- Editing change comments 289
- Adding other comments 290
- Reviewing changes 291
- Viewing changes 292
- Merging documents 294
- Comparing documents 295
- Saving versions 295
- Chapter 12 298
- Calc Macros 298
- Using the macro recorder 299
- Chapter 12 Calc Macros 301 301
- Write your own functions 303
- Using a macro as a function 305
- Chapter 12 Calc Macros 307 307
- Passing arguments to a macro 308
- Chapter 12 Calc Macros 309 309
- Accessing cells directly 310
- Chapter 12 Calc Macros 311 311
- Conclusion 312
- Chapter 13 313
- Calc as a Simple Database 313
- A B C D E F G 314
- Named range 315
- 0 TOP Select the top border 318
- Database range 319
- Auto filters 322
- Standard filters 323
- Advanced filters 326
- Manipulating filtered data 329
- Using formulas to find data 333
- Examples 335
- ADDRESS(row; column) 336
- ADDRESS(row; column; abs) 336
- Database-specific functions 339
- Chapter 14 341
- Setting up and 341
- Customizing Calc 341
- User Data options 343
- Print options 343
- Color options 343
- Security options 344
- Security options and warnings 345
- Appearance options 346
- General Load/Save options 347
- Choosing options for Calc 350
- General options for Calc 351
- View options for Calc 352
- Visual aids section 353
- Display section 353
- Calculate options 354
- Iterative references section 355
- Date section 355
- Other options 355
- Sort Lists options 356
- Changes options 357
- Grid options 357
- Customizing the menu font 358
- Customizing menu content 359
- Creating a new menu 360
- Modifying existing menus 360
- Adding a command to a menu 361
- Modifying menu entries 361
- Customizing toolbars 362
- Creating a new toolbar 363
- Adding a command to a toolbar 363
- Saving changes to a file 366
- Resetting the shortcut keys 366
- Installing extensions 367
- Using extensions 368
- Appendix A 369
- Keyboard Shortcuts 369
- Shortcut Keys Effect 372
- In this mode, you 372
- You can also 372
- Table 31. Arrow key shortcuts 372
- Cell formatting shortcuts 373
- DataPilot shortcuts 374
- Appendix B 375
- Description of Functions 375
- Functions available in Calc 376
- Mathematical functions 376
- Financial analysis functions 381
- Date and time functions 401
- Syntax Description 402
- Number is a time value 402
- Logical functions 404
- Informational functions 405
- Database functions 407
- Array functions 408
- Spreadsheet functions 410
- Text functions 414
- Radix is the base of the 415
- is the text to 415
- (optional) is the 415
- Applying the 416
- Add-in functions 417
- Places is 418
- The complex number is 419
- The complex_number is 419
- Appendix C 421
- Calc Error Codes 421
- General error codes 424
- Index 427 427
- Index 429 429
- Index 431 431
- Index 433 433
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